Job Title: Bookkeeper & Office Administrator
Location: Dorking (minimum 60% office-based)
Salary: £25,000 – £30,000 per annum pro-rata (depending on experience and hours, with scope to increase as responsibilities grow)
Hours: Part-time, approximately 20–25 hours per week
About the Firm
We are a small, growing full-service accounting firm supporting a range of UK clients. Our services include bookkeeping, VAT, payroll, tax advice, company statutory accounts and management accounts.
We operate a modern, cloud-based approach, primarily using Xero, with a strong focus on efficiency, organisation and high-quality client service.
The Role
This is a combined bookkeeping and administrative role suited to someone who is organised, proactive and comfortable managing a varied workload.
You will be responsible for both client-facing bookkeeping work and the day-to-day running of the office, working closely with the Surrey partner. This provides real exposure to how a full accounting practice operates.
The role will evolve over time, with opportunities to take on increased responsibility as the firm grows.
Key Responsibilities
Bookkeeping
- Maintaining client bookkeeping records using Xero
- Preparing and submitting VAT returns
- Assisting with payroll processing
Administration & Office Support
- Company secretarial duties
- Sending accounts and documents to clients for approval and signature
- Chasing clients for outstanding information and signed documents
- General office administration and organisation
- Supporting internal processes and workflow management
- Managing incoming and outgoing post
- Assisting with system improvements and automation
Skills & Experience
Essential
- Previous experience working in an office environment
- Strong working knowledge of Microsoft Excel and Outlook
- Experience handling client communications and general administrative tasks
- Excellent organisational and time management skills
- Strong communication skills with a professional client manner
- Proven ability to solve problems independently and think through issues before escalating
- Ability to work independently with minimal supervision, while recognising when to seek guidance
Desirable
- Previous bookkeeping experience (practice experience preferred)
- Experience using Xero or similar cloud accounting software
What We Offer
- Flexible part-time working
- Holiday entitlement equivalent to 25 days plus bank holidays basis, pro-rata based on hours worked
- 3 additional “lie-in” days per year (pro rata)
- Supportive and relaxed working environment
- Opportunity to grow with the firm
How to Apply
Please send your CV along with a short covering letter/email outlining why you are interested in the role to:
rob@smartaccountantssussexandsurrey.co.uk